{"id":3873,"date":"2020-07-30T06:53:08","date_gmt":"2020-07-30T11:53:08","guid":{"rendered":"https:\/\/www.limoanywhere.com\/2020\/07\/30\/managing-canceled-trips\/"},"modified":"2020-07-30T06:53:08","modified_gmt":"2020-07-30T11:53:08","slug":"managing-canceled-trips","status":"publish","type":"post","link":"https:\/\/www.limoanywhere.com\/2020\/07\/30\/managing-canceled-trips\/","title":{"rendered":"Managing Canceled Trips"},"content":{"rendered":"<p>Canceled trips are a lousy reality, and most often, we\u2019d probably prefer not to think about them at all. So it may feel like a waste of time to manage them in your system, but let\u2019s look at it from a more positive perspective. The truth is, data integrity has genuine value:<\/p>\n<p>For understanding the real costs of doing business.<\/p>\n<p>For understanding the real value of a client (large or small).<\/p>\n<p>For recognizing market trends.<\/p>\n<p>For evaluating staffing needs.<\/p>\n<p>And the list goes on.<\/p>\n<p>The primary recommendation for managing canceled trips is simply to <strong>settle<\/strong> them. Settling provides closure, by keeping you accountable for doing what you need to do from an administrative perspective:<\/p>\n<ul>\n<li>zero-ing out the cost<\/li>\n<li>assigning any fees associated with late cancellation<\/li>\n<li>marking the trip as paid (if applicable)<\/li>\n<li>calculating any associated payroll accurately<\/li>\n<li>documenting the circumstances in a timely manner<\/li>\n<\/ul>\n<p>The other benefit, of course, is that settled trips make for a cleaner system and better reporting.<\/p>\n<p>Settling canceled trips also makes them available for invoicing (for direct bill\/invoice clients). Of course you have the option to include $0 value canceled trips on an invoice or not. You may have clients that want <em>all<\/em> of their bookings reflected on their invoices. Or <em>you<\/em> may want to demonstrate to a client how many canceled trips you\u2019ve forgiven. You may even operate in a regulatory or tax climate that requires it.<\/p>\n<p>That being said, if you want to clear $0 value canceled trips from your Receivables WITHOUT showing them on your client invoice, we have a pro-tip for that!<\/p>\n<p>When it is time to process a client invoice, start by adding ONLY the $0 value trips to one invoice. When you create an invoice with a total of $0, the invoice will automatically be \u201cpaid in full\u201d and you can close and finalize immediately in one step. \u00a0Now you\u2019ve cleared those canceled trips, and your client never needs to see this \u201cdummy\u201d invoice. <\/p>\n<p>1.<\/p>\n<p><img class=\\\"wp-image-3874 aligncenter\\\" src=\\\"\/wp-content\/uploads\/2020\/07\/cancel-3-300x68.png\\\" alt=\\\"\\\" width=\\\"631\\\" height=\\\"143\\\" \/><\/p>\n<p>2.<\/p>\n<p><img class=\\\"wp-image-3875 aligncenter\\\" src=\\\"\/wp-content\/uploads\/2020\/07\/cancel-2-300x70.png\\\" alt=\\\"\\\" width=\\\"631\\\" height=\\\"147\\\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>3.<\/p>\n<p><img class=\\\"wp-image-3876 aligncenter\\\" src=\\\"\/wp-content\/uploads\/2020\/07\/cancel-1-300x102.png\\\" alt=\\\"\\\" width=\\\"629\\\" height=\\\"214\\\" \/><\/p>\n<p>Those of you that have already incorporated this step into your regular invoicing procedures can attest that it can be accomplished relatively quickly and efficiently.<\/p>\n<p>The bottom line: <strong>clean data is good data<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Canceled trips are a lousy reality, and most often, we\u2019d probably prefer not to think about them at all. So it may feel like a waste of time to manage them in your system, but let\u2019s look at it from a more positive perspective. The truth is, data integrity has genuine value: For understanding the [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1964,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[19,1],"tags":[],"class_list":["post-3873","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-general","category-uncategorized"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Managing Canceled Trips - Limo Anywhere<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.limoanywhere.com\/2020\/07\/30\/managing-canceled-trips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managing Canceled Trips - Limo Anywhere\" \/>\n<meta property=\"og:description\" content=\"Canceled trips are a lousy reality, and most often, we\u2019d probably prefer not to think about them at all. 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