{"id":10528,"date":"2024-07-28T15:24:00","date_gmt":"2024-07-28T15:24:00","guid":{"rendered":"https:\/\/www.limoanywhere.com\/?p=10528"},"modified":"2024-08-27T15:39:13","modified_gmt":"2024-08-27T15:39:13","slug":"passing-credit-card-processing-fees-onto-clients-with-limo-anywhere","status":"publish","type":"post","link":"https:\/\/www.limoanywhere.com\/2024\/07\/28\/passing-credit-card-processing-fees-onto-clients-with-limo-anywhere\/","title":{"rendered":"Passing Credit Card Processing Fees onto Clients with Limo Anywhere"},"content":{"rendered":"\n

While accepting credit cards is essential for businesses today, processing fees are a reality. To manage and recoup these expenses, you can pass the fees on to your clients. In this blog post, we’ll guide you through how to incorporate credit card processing fees into your rates using Limo Anywhere.<\/p>\n\n\n\n

Note:<\/strong> While credit card surcharges are generally legal, it’s important to check for any local bans or restrictions. Additionally, some states have limits on the amount you can charge for processing fees, even if your internal costs exceed that limit. Be sure to understand these regulations to ensure compliance.<\/p>\n\n\n\n

Set Up a Default Rate in Your System Rate Manager<\/strong><\/p>\n\n\n\n

This method applies a fee to every reservation and is particularly useful for operators who predominantly or exclusively accept credit card payments.<\/em><\/p>\n\n\n\n

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  1. Click the \u201cMy Office\u201d icon in the Navigation Bar, then select the \u201cRate Management\u201d tab.<\/li>\n\n\n\n
  2. Select \u201cSystem Rate Manager\u201d from the left-hand menu.<\/li>\n\n\n\n
  3. On the right side of the screen, go to the \u201cPercentage Rate\u201d tab.<\/li>\n\n\n\n
  4. From the \u2018Rate Group\u2019 drop-down menu, select \u201cSurcharge 4\u201d.<\/li>\n<\/ol>\n\n\n\n

    Note: \u2018Surcharge 4\u2019 is usually the correct rate group but consult the <\/em>Limo Anywhere Knowledge Center<\/em><\/a> for more information.<\/em><\/p>\n\n\n\n

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    1. Enter the desired name for your credit card processing fee in the \u201cRate Name\u201d field.<\/li>\n\n\n\n
    2. Input the percentage amount in the \u201cDefault Amt\u201d field.<\/li>\n\n\n\n
    3. Specify if this rate is a \u201cPrimary Rate\u201d and\/or \u201cThis is a VAT rate\u201d.<\/li>\n\n\n\n
    4. Click the \u201cSAVE\u201d button to update the rate in your system.<\/li>\n<\/ol>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      Set Up a Criteria Based Fee<\/strong><\/p>\n\n\n\n

      This option applies a fee based on specific criteria, such as Service Types, Vehicle Types, or other factors. It will automatically include the fee on reservations made via Limo Anywhere, ORES, or the PWA. This method is ideal for operators who accept credit card payments only for certain services or vehicle types.<\/em><\/p>\n\n\n\n

      Before setting up a Criteria Based Fee, make sure you have a rate line item configured. To setup a line item, follow the steps outlined previously, but in Step 6, set the “Default Amt” to 0. Then, proceed with the remaining steps as follows:<\/p>\n\n\n\n

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      1. Click the \u201cMy Office\u201d icon in the Navigation Bar, then select the \u201cRate Management\u201d tab.<\/li>\n<\/ol>\n\n\n\n
          \n
        1. Click on \u201cMiscellaneous Fees\u201d from the left-hand menu.<\/li>\n\n\n\n
        2. Choose the appropriate rate line item from the \u201cAssociate with Rate\u201d drop-down menu. This will be the rate you just created in your System Rate Manager.<\/li>\n\n\n\n
        3. Select \u201cMandatory\u201d in the \u201cType\u201d drop-down menu.<\/li>\n\n\n\n
        4. Choose the relevant Service Type(s) in \u201cAssociate with Service Type\u201d.<\/li>\n\n\n\n
        5. Select the applicable Vehicle Type(s) in \u201cAssociate with Vehicle Type\u201d.<\/li>\n\n\n\n
        6. If relevant, select \u2018Airport Codes\u2019.\n